About Us

Responsibility:  Administration Officer

   Main Functions:

•  Distributing incoming daily mail to the relevant divisions of the office.
•  Maintaining personal files/records of Ministry officers and performing institutional functions.
•  Coordinating activities of the departments and statutory bodies under the Ministry.
•  Handling disciplinary control matters.
•  Carrying out institutional affairs by maintaining proper coordination and effective communication among Ministry divisions.
• Performing duties in smooth coordination with Provincial Councils and other state institutions.

Responsibility: Deputy Director (Planning)

Main Functions:

• Submitting the annual capital needs plan of the Ministry and its affiliated institutions to the Department of Provincial Planning and Operations.

• Submitting the Action Plan.

• Submitting the monthly progress reports of the Ministry and relevant institutions.

• Implementing the Housing Assistance Program.

• Implementing the Sanitation Assistance Program.

• Handling affairs related to projects under the subject of Environment.

• Handling affairs related to projects under the subject of Rural Electrification.

• Handling affairs related to projects under the subject of Women’s Affairs.

• Coordinating activities of the institutions functioning under the Ministry.

• Inspecting and verifying bills related to road development projects.

• Coordinating all Divisional Secretariat divisions in the province regarding the Ministry’s subjects.

Responsibility: Assistant Secretary (Finance)

Main Functions

• Receiving cash and cheques, depositing them in the bank, and handling cash-related transactions.

• Writing and issuing cheques to the relevant payees for all payments related to all Ministry projects.

• Preparing annual financial statements and submitting them to the Chief Secretary before the due date.

• Performing all duties related to the transfer of provisions in accordance with provincial financial regulations (including line departments).

• Preparing annual estimates of revenue and expenditure and submitting them to the Provincial Treasury before the due date.

• Reconciling the Ministry’s expenditure accounts for the relevant month and sending them to the Treasury before the 15th of the following month.

• Preparing office staff salaries.

• Submitting monthly reports to the Provincial Provincial Treasury before the due date.

• Preparing and submitting reports required for the Commissioner General of Inland Revenue (Stamp Duty and PAYE/APIT tax).

• Maintaining the General Deposit Account up to date, preparing related reports, and performing all duties associated with the General Deposit Account.

• Submitting bank reconciliation statements to the Provincial Treasury before the due date, obtaining and examining bank reconciliation statements from departments under the Ministry, and instructing them to rectify shortcomings.

• Preparing schedules according to the Ministry’s Annual Procurement Plan and carrying out all procurement activities undertaken by the Ministry.

• Carrying out all procurement activities falling within the authority of the Ministry Procurement Committee for the Ministry and its line departments.

• Maintaining the Activity Management System (AMS) up to date.

• Maintaining advance guarantees and performance guarantees for capital projects, extending their validity periods as needed, and taking action regarding forfeitures.

• Performing all duties related to the Public Officers’ Advance “B” Account.

• Preparing the Advance Account annually before the due date and submitting it to the Auditor General.

• Acting as the storekeeper for the department and maintaining all relevant stock registers up to date.

• Conducting the annual board of survey of the Ministry.

• Handling repairs, servicing, and maintenance of the Ministry’s furniture and office equipment.

• Answering audit queries issued by the Auditor General’s Department and the Provincial Internal Audit and Investigation Department, and conducting follow-up action.